All businesses need to do their part in helping make the Earth a greener planet. One of the most effective ways to move closer to this goal is to enlist the help of digital technologies in reducing the amount of paper which goes through the office and into our landfills.
Here are five technology solutions which can help companies use less paper, and even streamline a few processes to improve productivity.
You might be scratching your head at how a printer could save on paper, but they can make a significant contribution if you pick the right model. Double-sided printing on a printer which doesn't provide this as an automatic feature means that only one side of the paper will be used for printing in the interests of saving time. Choosing duplex printers which use both sides of the paper automatically can significantly reduce the time spent at the printer, and potentially prevent 1000's
of sheets per year from entering a landfill.
Electronic invoicing is playing an increasingly important role in saving thousands of dollars on printing and paper yearly.
The Mitronics solution means you won't need to install extra software or change your infrastructure to implement e-invoicing. Smart tools allow advanced analytical capabilities and reporting is fast and accurate. You can also finally do away with expensive and time-consuming line-level scanning and Optical Character Recognition (OCR) extraction and validation.
3. Document Storage in theCloud
If you need access to a document fast, then you need the cloud. Document storage in the cloud provides the modern office with intelligent solutions for fast, straightforward access to every document, wherever it has been stored online. Intelligent filing systems using advanced metadata will save on paper, while also helping to improve productivity significantly.
Scanners are an excellent tool for sharing documents without having to print off multiple copies for the different departments which may need to access the data they contain. Standalone scanners are available, but they are also included in many printer models for the small office which needs to save on space.
5. Managed Print Solutions
Managed print solutions are about more than just making sure your office is kept in paper supplies and ink cartridges. A primary goal of a managed print solution is to save on costs, which means using less paper, not more. Mitronics can help you eliminate bottlenecks in your print processes, which minimises paper and ink wastage and frees up staff to be more productive.
Are you considering moving your office to a more paperless version? If so, make sure you visit Mitronics, where expert staff can give you professional guidance on how you can create a more efficient and environmentally friendly business.